Oculens Form Reader enables our company to create customized computer aided data entry (scanned form capture) software for our customers' document imaging related projects.

Automated data capture even completely replace traditional manual data entry
By overstepping human data entry the computer automatically enters the data from forms, invoices, cheques
This way the data can be processed faster and more accurately with less cost

The Oculens based application is able:

  • to scan paper forms
  • to gain the valuable data from the scanned form images (with character recognition)
  • to validate and interpret the gained data, if necessary
  • to export the gained and correct data to external applications for further, traditional data processing

The Oculens based form processing software replaces the purely manual data recording and the data recording will be 300 percent faster in average compared to the replaced manual data recording!

Advantages of computer aided data entry

The advantages of use are experienced mainly in three fields:

  • Labour force: less data entry personnel is required
  • Quantity of work: more work can be done
  • Time: the time of data entry will be much shorter

In the actually operating solutions a mixture of the above factors increase the efficiency; their proportions are different in each solution.

Benefits of data capture for scanned forms

In general, the standard of service or the internal operation of the using company improves; the business and organizational operation will be more cost effective and profitable.

FeatureAdvantageBenefit
Less employees requiredThe company saves on the salaries, contributions, and other expenses connected to employmentWhat is not an expense is a profit – cost reduction
More work is doneThe work efficiency of the existing employees increases, the existing tools are better utilizedThe employees work more without any extra wage costs
Shorter time requiredThe data on the paper will get to the traditional processing quicker, the data service speeds upData can be made available quicker, i.e. decisions can be made quicker, data can be supplied quicker, quicker accounting etc., the standard of the service improves, the business operation speeds up – information is money

Oculens can be used on its own if we intend to deliver the data on paper forms into the Excel spreadsheet application. However, usually Oculens is part of a complex business process so it is integrated into a larger IT system where the bottleneck has been the entering of the external data on papers so far.

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Implementation

Success factors

Investments

Professional image scanners

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